How is this different from a Zoom all-hands?

On Zoom, the townhall ends when the keynote ends. On Flat.social, the keynote is just the beginning. After the presentation, employees walk to topic zones for face-to-face Q&A with leaders. This interactive portion is where real engagement happens.

How many employees can join a virtual townhall?

The Conference room handles large audiences for the keynote. The Discussion Floor scales with audio isolation zones that keep conversations manageable. Companies with 50 to 500+ employees use this format.

Can employees who miss the live event catch up?

Yes. The venue persists. Post the keynote recording on a billboard. Leave the topic zone billboards up with key takeaways. Employees can visit the space after the event to review materials.

Do employees need to download anything?

No. Flat.social runs in the browser. Share a link via Slack, email, or calendar invite. Everyone joins in one click.

Can I run the townhall for multiple time zones?

Yes. Run multiple live sessions at different times using the same venue. Or run one live keynote and leave the Discussion Floor open for async Q&A throughout the day.

Virtual Townhall

Keynote presentations, live Q&A, and breakout discussions for company-wide meetings

By Flat Team·March 5, 2026

Your company runs a quarterly virtual townhall. On Zoom, here's what happens: the CEO presents slides for 45 minutes. Someone asks "can everyone mute?" three times. The Q&A has 4 questions from the same 4 people who always talk. Everyone leaves feeling like they sat through a webinar, not a company-wide conversation.

On Flat.social, the CEO presents in the Conference room with Speaker layout. Clean, focused, professional. After the keynote, employees walk into the spatial floor for breakout discussions. The leadership team splits across topic zones: "Strategy Q&A," "Product Roadmap," "Culture & Values." Employees walk to the zone that matters to them and ask questions face-to-face through spatial audio. The VP of Engineering has 8 people around her, debating the technical roadmap. The CEO is at the culture table with 12 people sharing candid feedback.

This is a townhall where people actually participate.

Breakout Discussions

After the keynote, employees walk to topic zones and discuss directly with leaders in small groups.

What is a virtual townhall?

A virtual townhall is an online company-wide meeting where leadership shares updates, strategy, and information with the entire organization. Effective virtual townhalls include not just presentations but also interactive Q&A and breakout discussions where employees can engage directly with leaders.

Why Host Your Virtual Townhall on Flat.social

Keynote Stage

Conference room with Speaker layout for leadership presentations. Screen sharing for slides. Follow-active-speaker mode ensures the right person is always in focus.

Topic-Based Q&A Zones

After the keynote, create audio isolation zones for different topics. Employees walk to the topic they care about and discuss it directly with the relevant leader. No queue, no moderation needed.

Breakout Discussions

Small group conversations happen naturally in the spatial room. Employees cluster around leaders, ask follow-up questions, and debate. Spatial audio means multiple conversations run simultaneously.

Celebration Moments

Announce wins, milestones, and recognition. The whole company sends fireworks and hearts simultaneously. It's the collective energy that makes townhalls meaningful.

Persistent Venue

The townhall space stays available. Post presentation recordings on billboards. Employees who missed the live event can visit later and review the materials.

Walk Up to Leadership

Employees approach leaders in topic zones for face-to-face Q&A. Proximity audio makes every conversation feel personal.

How to Run a Virtual Townhall on Flat.social

1
Set up the venue
Create a flat with a Main Stage (Conference room for the keynote) and a Discussion Floor (Open Spatial room with topic zones). Add billboards with the agenda and key announcements.
2
Create topic zones
Set up audio isolation zones on the Discussion Floor: "Strategy," "Product," "People & Culture," "Open Q&A." Place billboards in each zone with relevant context. Assign a leader to each zone.
3
Prepare the keynote
The CEO or leadership team prepares their presentation for the Conference room. Keep it to 20-30 minutes. Save time for the interactive portion that follows.
4
Run the townhall
Open on the Main Stage with the keynote. After the presentation, announce the topic zones and invite employees to walk to the Discussion Floor. Leaders move to their assigned zones. Let conversations run for 20-30 minutes.
5
Close with energy
Gather everyone back on the Main Stage for a final moment. Recognize wins and milestones. Everyone sends reactions together. Close with a forward-looking message.

Run Townhalls That Engage

Keynote stage, topic-based Q&A, and celebration moments. Create your townhall venue in minutes. Free to start.

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Townhall Formats

Three formats for different company sizes and goals.

Company-wide updates followed by topic-based breakout Q&A

Real Engagement, Not Webinars

Small group conversations replace one-way presentations. Employees engage directly with leaders in natural discussions.

Tips for Leadership

Making your virtual townhall effective:

1. Keep the keynote under 30 minutes. Nobody retains information from a 60-minute presentation. Say what matters, then let people discuss it. The breakout conversations are where understanding happens.

2. Staff the topic zones. Employees won't walk to an empty zone. Put a leader in every zone with a billboard explaining what's discussed there. "Product Roadmap: Ask the CTO anything about Q2 plans."

3. Ask for feedback, not just questions. Label a zone "Feedback & Ideas." Employees who wouldn't speak up in a 200-person Q&A will walk to a 6-person zone and share real thoughts.

4. Celebrate publicly. Use the Main Stage for recognition. Call out names, show results, send reactions. Public celebration builds the culture that makes people want to stay.

5. Record and post. Place the keynote recording on a billboard after the event. Employees in different time zones can watch later. The Discussion Floor stays open for async follow-up.

Celebrate Company Wins

Announce milestones on the main stage and watch the whole company send fireworks and reactions together.

Tips for Employees

Getting the most from your company's virtual townhall:

Go to the discussion zones. The keynote is the appetizer. The real value is in the face-to-face conversations with leaders. Walk to the topic zone that matters to you and ask your question.

Ask specific questions. "What's the plan for X?" gets a better answer than "how are things going?" Leaders in small groups give real answers, not corporate messaging.

Stay for the ending. Group celebrations and recognition moments build team energy. Send reactions when wins are announced. Be part of the moment.

Visit the zones after the event. Billboards with key information stay up. If you missed something or want to review, walk through the venue later.

Downloads needed for any employee

Conference room layouts for keynotes

Reaction types for celebration moments

2 min

From link click to participation

Virtual Townhall FAQ

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Keynote stage, breakout discussions, and the engagement that makes company-wide meetings worthwhile. Build your townhall venue today. Free to start.

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