How to Send a Google Meet Invite: Every Method Explained

This is an independent guide. Not affiliated with or endorsed by Google LLC.

You just wrapped up a quick Slack message with a client: "Let's hop on a video call at 3 PM." Great. Now you need to actually send the Google Meet invite, and you're blanking on whether to use Gmail, Google Calendar, or just copy a link. Meanwhile, 3 PM is 12 minutes away.

Sending a Google Meet invite should be simple, and it is once you know the three main methods. The problem? Google has tucked the option into Calendar, Gmail, and the Meet app itself, and each path works a little differently.

This guide walks you through how to send a Google Meet invite using every available method. You'll learn how to schedule a meeting through Google Calendar, fire off a quick invite from Gmail, share a meeting link directly, and set everything up on your phone. By the end, you'll pick the right method in under 30 seconds every time.

How to Send a Google Meet Invite from Google Calendar

Google Calendar is the most common way to send a Google Meet invite, especially for scheduled meetings. When you create a calendar event and add guests, Google automatically generates a Meet link and emails the invitation to every attendee.

Picture this: Priya runs a weekly design review every Tuesday at 2 PM. She created the Calendar event once with a Google Meet link, set it to repeat weekly, and added her five team members as guests. Now everyone gets a recurring invite, and the same Meet link works every week. No copy-pasting required.

If you want your video calls to look polished, try a custom Google Meet background before your next meeting.

How to Send a Google Meet Invite from Gmail

Need to invite someone quickly without creating a calendar event? Gmail lets you generate a Google Meet link right inside a new email.

1. Open Gmail and click "Compose" to start a new email
2. In the compose window, look for the video camera icon at the bottom toolbar
3. Click it and select "Create a meeting link"
4. Gmail inserts a clickable Google Meet link into the body of your email
5. Add your recipients, type a subject line and any details, then hit "Send"

This method is ideal when you need a one-time meeting link without cluttering anyone's calendar. The recipient clicks the link to join whenever they're ready.

One thing to note: invites sent this way don't automatically add an event to the recipient's Google Calendar. If you want the meeting to show up on everyone's calendar with reminders, use the Calendar method above instead.

For more on creating reusable meeting links, check out our guide on how to create a Google Meet link.

How to Share a Google Meet Invite Link Directly

Sometimes you just need the link. Maybe you're sending it over Slack, Teams, WhatsApp, or a project management tool. Here's how to grab a Google Meet link and share it anywhere.

From the Google Meet website:

1. Go to meet.google.com
2. Click "New meeting"
3. Choose "Create a meeting for later" to generate a link without starting the call immediately
4. Copy the link (it looks like meet.google.com/abc-defg-hij)
5. Paste it into any chat, email, or message thread

From an existing Calendar event:

1. Open the event in Google Calendar
2. Find the "Join with Google Meet" section
3. Click the copy icon next to the Meet URL
4. Share the link wherever you need

Daniel manages a remote customer support team across three time zones. Instead of scheduling formal calendar invites for ad-hoc check-ins, he creates a "meeting for later" link each morning and pins it in the team's Slack channel. Anyone can click it when they need to talk.

If you're comparing video tools, our Google Meet vs. Zoom comparison breaks down the differences in features, pricing, and invite workflows.

How to Send a Google Meet Invite on Mobile

Both the Google Meet app and Google Calendar app on iOS and Android let you send invites from your phone.

Using the Google Meet app:

1. Open the Google Meet app
2. Tap "New meeting"
3. Choose "Send an invite" to share the link via email, messaging apps, or clipboard
4. Or choose "Schedule in Google Calendar" to create a full calendar event with guests

Using the Google Calendar app:

1. Open Google Calendar on your phone
2. Tap the "+" button to create a new event
3. Add a title, date, and time
4. Tap "Add video conferencing" to attach a Google Meet link
5. Add guests by typing their email addresses
6. Tap "Save" and confirm sending invitations

The mobile experience mirrors desktop closely. The main difference? On smaller screens, the "Add video conferencing" toggle can be easy to miss. It sits just below the time picker in the Calendar app.

Want better video quality for your calls? Our guide on fixing Google Meet camera issues covers the most common problems and solutions.

How to Send a Google Meet Invite for a Future Date

Scheduling a Google Meet invite ahead of time ensures everyone blocks the right time slot and gets reminders before the call.

The Calendar approach (recommended): Create a Google Calendar event with a future date and add guests, as described in the Calendar steps above. Guests receive the invite immediately but the meeting doesn't start until the scheduled time. Google Calendar sends automatic reminders (typically 10 minutes before).

The "meeting for later" approach: Go to meet.google.com, click "New meeting," and select "Create a meeting for later." Copy the link and share it along with the date and time in your message. This works, but recipients won't get calendar reminders unless they manually add it.

How to Send a Google Meet Invite from Outlook

If your team uses Microsoft Outlook but prefers Google Meet for video calls, you have a couple of options:

• Google Workspace users can install the Google Meet add-in for Outlook. This adds a "Google Meet" button directly to the Outlook calendar event editor.
• Without the add-in: Create the meeting in Google Calendar first, copy the Meet link, and paste it into an Outlook calendar invite's location or description field.

Using Outlook with Google Meet is a bit of a workaround. If your organization uses both ecosystems, the add-in saves a step.

Tips for Sending Better Google Meet Invites

Sending the invite is the easy part. Making sure people actually show up prepared? That takes a few extra steps.

Write a specific meeting title. "Sync" tells attendees nothing. "Q2 Marketing Budget Review" tells them exactly what to prepare.

Add an agenda in the event description. Even three bullet points help. Meetings with a shared agenda tend to run shorter because everyone knows what to cover.

Set the right duration. Google Calendar defaults to 60 minutes. If your meeting only needs 25 minutes, set it to 25 minutes. Your team will appreciate getting time back.

Use "Suggested times" in Google Calendar. When adding guests, click "Suggested times" to find a slot where everyone is free. This avoids the back-and-forth of "does Tuesday work for you?"

Enable the waiting room for external guests. Google Workspace admins can require people outside your organization to request entry before joining. This prevents unexpected visitors from dropping into your call.

Include your phone number as backup. If someone has connection issues, having a phone number in the event description gives them a fallback.

For more ways to keep your calls running smoothly, explore our tips on virtual backgrounds for Google Meet and blurring your background on Google Meet.

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